STANDARD CONDITIONS OF HIRE OF BISHOPS CLEEVE VILLAGE HALL (THE TITHE BARN)

1. The Hirer shall sign the agreement and agree to be bound by its conditions.

2. Smoking is not permitted anywhere inside the Tithe Barn    

3. The Hirer shall pay a Booking Deposit, which will be returned in full to The Hirer by the Treasurer subject to all conditions being complied with. If the conditions of this contract are not observed a proportion of the deposit will be retained not exceeding the cost of remedy of any damage to the premises or its contents.

4. If the Hirer wishes to cancel the booking within one month of making the booking any monies paid will be refunded. If cancellation is made less than one month before the event the deposit will be forfeit. If cancelation is less than seven days before the booking all fees paid will be forfeit, but the deposit will be retuned.

5. The Committee reserve the right to cancel this hiring in the event of the hall being required for use as a Polling Station for a Parliamentary or Local Government election or by‑election, in which case The Hirer shall be entitled to a refund of any fee already paid.

6. The Committee shall not be liable to The Hirer for any resulting loss or damage whatsoever in the event of the Hall or any part thereof being rendered unfit for the use for which it has been hired by any cause.

7. The Committee reserve the right to refuse or cancel any booking should The Hirer in the opinion of The Committee fail to disclose the true purpose of the hiring or make any representation as to the hiring which is false or fail to disclose any fact which in the opinion of The Committee is material to this agreement.

8. The Hirer shall be solely responsible for obtaining from the appropriate authorities all necessary consents for the display of advertisements both at the Village Hall and elsewhere and will indemnify The Committee in respect of any claims, costs, fines and other liabilities arising from any breach of legal regulations.

9. The Hirer will, during the period of the hiring, be responsible for supervision and care of the premises, the fabric and the contents, making every attempt to prevent damage however slight or changes to the fabric of any sort.

10. The Hirer will be responsible for the behaviour of all persons using the premises whatever their capacity, including proper supervision of car parking arrangements to prevent obstruction of the highway.

11. The Licensee sole rights for the sale of alcoholic and soft drink on the premises. The Hirer shall be responsible for making all arrangements for the supply of alcoholic liquor of any form directly with The Sole Licensee named on the agreement, and no contract in this respect shall exist between The Hirer and The Committee.  The Committee shall not be liable to The Hirer for any resulting loss or damage whatsoever in the event of the loss of the liquor licence for whatever reason.

12. The Hirer shall not bring any alcoholic liquor onto the premises or allow its consumption except with the agreement of the licensee.

13. The Hirer shall comply with the Public Entertainments Licence, as displayed on the notice board in the foyer.

14. The Hirer shall not sublet the premises.

15. The Hirer shall not us the premises for any unlawful purpose.

16. The Hirer shall not allow the Tithe Barn to be used for any lewd or salacious purpose which could, in the opinion of The Committee, bring the Hall into disrepute.

17. The Hirer shall not bring onto the premises anything which may endanger persons or the premises, or which would invalidate any insurance policies. This includes explosives and flammable substances.  No internal decorations of a combustible nature (e.g. polystyrene, cotton wool, straw, sacking, paper) may be brought on to the premises in large quantities.

18. The Hirer shall be responsible for the observance of all regulations appertaining to the premises stipulated by the Fire Authority, the Local Authority, and the Local Magistrates Court, or otherwise.

19. The Hirer shall provide their own insurance cover for their public liabilities and shall indemnify the Committee for the cost of repair of any damage done to any part of the property including the curtilage thereof or the contents of the building during the period of the hiring as a result of and act or omission to act by the hirer. No responsibility will be accepted by The Committee for any loss or damage to property belonging to any person attending any function organised by The Hirer howsoever such loss or damage occurs.

20. The Hirer shall be responsible for leaving the premises and surrounds in a clean and tidy condition at the end of the hiring.  Failure to do so could result in charges being deducted from the deposit, at the discretion of the Committee.

21. The Hirer shall be responsible for ensuring level of noise generated during the hire is at a level in accordance with the Noise Abatement Act so as not to cause any annoyance to the community or to give reason for complaints from local residents.

22. The Hirer shall not give entry to persons, even in possession of a valid ticket, after 10.30 pm.

23. Dangerous Performances: Performances involving danger to the public are not allowed under this agreement.